“ImageNow is easy to implement and use. We instantly access important documents without leaving our desks. Information is now at our fingertips.”
Gary Leitnaker
Assistant Vice President,
Division of Human Resources and Parking Services
Kansas State University
To deliver superior service to faculty, staff and student workers, your school must hire and retain the most talented personnel. That’s not an easy task when you’re swimming in a sea of resumes, applications, payroll inquiries and more.
With ImageNow, all employee information is centralized and secure. Applicant and personnel documents alike are captured, stored and accessible electronically, enabling you to retrieve a resume or answer a payroll question instantly and directly from your human resources application.
Centralize employee records
Create a secure and instantly accessible repository for all HR-related documents.
Enhance employee privacy
Eliminate photocopies of records, ensuring that sensitive content remains private.
Streamline core processes
Simplify recruiting, onboarding, faculty credentialing, performance management and other initiatives.
Protect corporate records
Minimize the potential for misfiled or lost employee documentation.
Speed information sharing
Automatically distribute job requisitions, resumes, benefit documents and more.
Rapidly resolve issues
Instantly view tax, benefit and other HR-related documents to resolve discrepancies promptly.
Enhance regulatory compliance
Quickly and easily audit employee records for internal or external audits and satisfy HIPAA and FERPA requirements.
Reallocate work to available resources
Shift HR and payroll tasks around based on current workload.
The security of personal information is an ever-increasing priority for all organizations, particularly colleges and universities, and the human resources department is tasked with a tall order to meet compliance guidelines such as HIPAA and FERPA. With ImageNow, you can rest assured that confidential documentation relating to student workers, faculty and staff remains confidential with powerful security features, including:
Digital Signatures: Electronically sign documents using advanced public-key infrastructure technology.
Annotations: Define flexible access rules for annotations and combine them with digital signatures.
Redaction: Conceal sensitive data in a document while preserving the state of the original.
Encryption: ImageNow supports the latest encryption standards and is Common Criteria (EAL2+) certified.
Authentication: ImageNow provides a variety of methods to authenticate users and track document access.
User and Document Privileges: Tightly control access to distinct system functions, documents and document types.
Auditing: Easily configure audit templates to log more than 150 different ImageNow functions.
With ImageNow, all employee information is centralized and secure. Applicant and personnel documents alike are captured, stored and accessible electronically, enabling you to retrieve a resume or answer a payroll question instantly and directly from your human resources application.