Enhance your compliance initiatives with e-mail capture functionality that automatically imports e-mail and attachments from an unlimited number of accounts and stores them securely in ImageNow. Regardless of your requirements — preventing deletion or alteration, managing long-term storage, supporting discovery or streamlining administrative processes — ImageNow provides anywhere, anytime access to archived e-mail.
Collect and store virtually any type of document or file, whether received through scan, fax, e-mail, import or other source, to provide your organization with complete centralization of unstructured data.
Link documents directly to records in your business applications (no keying required) with patented LearnMode integration technology, eliminating potential errors caused by manual data entry.
Track every document routed through workflow, including the queues the item has been in, every time it was touched by a user, the action taken and additional relevant data.
Ensure a safe, secure environment using a variety of ImageNow options that enable you to perform the following measures:
Electronically sign any document using advanced public-key infrastructure (PKI) technology embedded into ImageNow and WebNow. Legally binding digital signatures authenticate the signer of a document and verify the integrity of a signed document’s content.
Create custom annotation templates that define access rules for annotations, one of the most popular features in ImageNow. Flexible configurations also support different versions of annotations and the ability to combine annotations with digital signatures.
Conceal sensitive data contained in a document with a sophisticated redaction feature that assures marked-out content will never be seen while preserving the state of the original document.
ImageNow provides a variety of ways to authenticate and track persons requesting access to the documents your organization stores. ImageNow also supports the latest encryption standards for TCP/IP-based transmissions and is Common Criteria (EAL2+) certified.
Assign function and access privileges with tremendous flexibility. ImageNow gives you tight control to not only grant and revoke individual and group rights to each distinct system function, but also to restrict user access to documents and document types based on the user’s point of access.
Easily configure multiple audit templates to log more than 150 different ImageNow functions, such as who viewed, deleted or reindexed a document, where the user connected from, when the user performed the action and session information.
Retrieve virtually any type of document using the rich display capabilities of ImageNow and WebNow. Tightly coupled ImageNow security features ensure that auditing is possible each time a document is accessed.
Locate documents relevant to an auditing process in real time. ImageNow search tools enable the instant retrieval of documents with a single click from your business applications or a manual query employing full-text searching.
Push documents through a review process governed by your business rules using ImageNow Workflow.
Instantly view, e-mail, print or export exact copies of documents — a helpful tool in support of an audit or litigation discovery.