University of Minnesota System
Academic Health Center (AHC); AHC Graduate Medical Education; AHC Open HR Group;
AHC Pediatrics;
AHC Vice President’s Office;
Academic Affairs, Morris;
Admissions, Crookston;
Admissions, Morris;
Admissions, Twin Cities;
Bursar's Office;
College of Liberal Arts Fiscal Administration;
College of Liberal Arts HR Faculty Research;
College of Liberal Arts Student Services;
Education and Human Development;
Educational Psychology;
Environmental Health and Safety;
Graduate School;
HR Benefits;
HR Payroll;
Hubert Humphrey Institute;
International Scholar and Student Services;
Men’s Intercollegiate Athletics;
Office of Financial Aid, Morris;
Office of Financial Aid and the Registrar, Duluth;
Office of Student Finance;
Office of the Registrar, Morris;
Office of the Registrar, Twin Cities;
President's Office;
School of Dentistry;
School of Nursing;
School of Public Health, Dean’s Office;
Sponsored Projects Administration
When University of Minnesota System looked for a document management system to be deployed across its five campuses and satellite locations, it chose ImageNow for its ease of deployment and flexibility. ImageNow is easily tailored to individual department needs across more than 30 departments with plans to expand to numerous other areas each year.
With ImageNow, the admissions office keeps up with increasing applications without having to add staff. Questions are addressed immediately, resulting in better student service. The registrar and office of student financial aid keep documents accessible yet secure with ImageNow. Staff members are free from the frustrations of paper, and eliminating the filing, physical transportation of documents and frequent searches for lost documents has resulted in higher productivity and more time to focus on primary duties. Rooms once filled with paper files are now being used more effectively for office space.
The Challenge
- Find one product to meet needs across multiple departments and locations
- Employees spend hours manually processing paperwork
- Student service suffers from slow response time
- Reduce office supply and storage costs while increasing productivity
The Results
- ImageNow is tailored to the needs of each department
- Reduction in manual tasks increases employee productivity
- Instant document access enhances student service
- Departments realize time and cost savings institution-wide