Read the Full Case Study
Highlights
- Integration: Proprietary software application
- Departments: Licensing, renewals, IT
- Areas of Interest: Cost effectiveness, productivity, disaster protection, flexible integration
"When we installed ImageNow, we allocated a certain amount of money for it, and in the end, we came in $10,000 under budget. And although he stayed to make sure everything was running smoothly, our Perceptive Software implementation consultant probably could have left after just two days of installation."
Adrian Guerrero
Information Technology Manager
Kansas State Board of Nursing
Licensing, renewals, IT
Tasked with the job of licensing and renewing more than 2,000 nurses each month, Kansas State Board of Nursing began to feel paper's burden in the way of productivity, storage and cost. The organization knew that an integrated document imaging, management and workflow system was the key to getting a handle on inefficiencies. With requirements such as easy integration, compliance support and cost-effectiveness, only one system, ImageNow from Perceptive Software, fit the bill.
The Challenge
- Time-consuming manual document filing and retrieval slows daily productivity and response to inquiries
- Antiquated microfilm storage leaves documents susceptible to fire, tornado or other disasters, and compromises information confidentiality
- Required flexible integration with existing proprietary licensing application and future software investments
- Must comply with state and federal regulations for document storage and access
The Results
- Automated capture, indexing and retrieval saves staff members as much as one hour of filing time every day and provides single-click access on demand
- Secure ImageNow repository keeps digitized records safe in case of disaster and provides effective levels of security to limit access to authorized users only
- ImageNow's proven universal integration works as seamlessly with the existing KBON system as it will with future applications
- The accessibility and security of ImageNow helps support state and federal document retention requirements