ImageNow and Georgia Institute of Technology: Procurement Services: Document Imaging, Document Management and Workflow Solutions

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Highlights

Integration: PeopleSoft Financial Management
Departments: Accounts payable, procurement
Areas of Interest: Campuswide initiative, next-day reimbursement

"I know of no other university or government unit that can process reimbursements as quickly as we do with ImageNow. Literally, you can take a trip, submit your reimbursement request, and the minute we get it, it's paid that day and in your bank account that night. It's amazing."

Tom Pearson, C.P.M.

Director of Procurement Services

Georgia Institute of Technology: Procurement Services

Accounts payable, procurement

Georgia Tech is one of the world's premier technology-oriented universities, recognized for its high academic standards and ranked among the top U.S. research schools with a clear vision of leadership and innovation. Today, with ImageNow, the Procurement Office captures more than 750,000 documents each year and links them directly to PeopleSoft AP transactions.

The Challenge

Campus-wide directive to re-engineer business processes and inter-departmental communications
Inefficient manual processes slowed invoice approval and payment cycle
Cumbersome paper-based filing system inhibited response to customer inquiries
Difficult to effectively manage staff and workload resource allocation

The Results

Reorganized campus business processes to be more customer-oriented and communicative among departments
Streamlined invoice approval cycle and enable next-day payment
Quickly respond to customer inquiries with instant access to imaged documents
Easily monitor invoice status and reallocate workload to boost staff productivity by almost 20 percent

Perceptive Software, Inc.