Carcraft

Purchase ledgers

ImageNow is helping Carcraft efficiently process between 250,000 and 350,000 accounts documents per year. Instead of spending hours manually retrieving paper files, Carcraft employees instantly access any document stored in the ImageNow central repository. This feature has enhanced vendor relations and enables Carcraft to be more productive.

Hands-on implementation and training gave company managers the skills to administer ImageNow independently, with no long-term service commitment. Carcraft employees quickly learned how to use ImageNow, making the transition to electronic document management smooth. Incoming documentation is scanned into ImageNow or automatically routed via ImageNow Mail Agent, which captures inbound e-mails.

When using paper, the company found it difficult to track invoices and other documents during workflow and after they had been dispatched. ImageNow reporting functionality has eliminated this concern, and ensures that Carcraft meets its monthly deadline for posting financial figures.

The Challenge

• Lack of storage space
• Compliance with UK government document management regulations
• Paper-based workflow slows invoice approval and documents are misplaced
• Searching for files wastes time and inhibits vendor relations
• Timely deployment and return on investment required

The Results

• All documents stored electronically in a central repository
• ImageNow document images are recognized as valid legal records
• All deadlines are met and monitoring documents is easy
• Single-click document access eliminates callbacks and saves time
• Two-day implementation delivered rapid ROI